Managing overtime just got easier. The Bulk Overtime Allocation feature in BuildOps lets you apply daily or weekly overtime rules in bulk saving time and reducing errors when managing timesheets.
Bulk Overtime Allocation Setting
You’ll find this setting in:
Settings > Labor > Time Tracking > Bulk Overtime Allocation
Default state:
Setting Up Bulk Overtime Thresholds
You can configure daily or weekly overtime thresholds with just a few clicks:
Enable Daily Allocation – Turn this on if you want to apply a daily overtime threshold.
Set Daily Threshold – Confirm or adjust the number of hours for the daily limit (default is 8 hours).
Enable Weekly Allocation – Turn this on if you want to apply a weekly overtime threshold.
Set Weekly Threshold – Confirm or adjust the number of hours for the weekly limit (default is 40 hours).
Select Payroll Hour Type – Choose which payroll hour type (e.g., OT) should apply once the threshold is exceeded.
If both Daily Allocation and Weekly Allocation are on, then you will see another toggle “Apply Threshold Separately: Applies daily and weekly overtime thresholds independently when allocating hours in bulk.”
Apply Thresholds Separately" Toggle
This setting is off by default.
Leave this off if employees are subject to both daily and weekly overtime rules.
Turn this on if some employees follow only weekly rules and others follow only daily rules.
Apply Overtime in Time Tracking
Once configured, you can apply overtime thresholds as a bulk action directly from the Time Tracking page for a specific day or the entire week.
How Bulk Overtime Works
Adds up hours based on payroll hour entries (not timestamps).
For each day, hours are counted against daily threshold
For each week, hours are counted against weekly threshold
Includes any unsaved changes in counting hours for the technician and pay period.
Excludes dismissed time in counting hours.
Applies thresholds based on either daily or weekly settings (see example below)
For non-approved and non-dismissed timesheets
Time before the threshold uses the first payroll hour type from Labor Settings > Payroll Hour Rates and Types.
Time after the threshold uses the payroll hour type defined in Bulk Overtime Allocation.
If “Apply Thresholds Separately” is OFF
Button | See Button If | What it does |
Apply Overtime (week-level) |
| Applies both daily and weekly thresholds to entire week (Examples below) |
If “Apply Thresholds Separately” is ON
Every employee will have these buttons:
Button | See Button If | What it does |
Apply Daily Overtime (day-level) |
| Applies the daily threshold to that specific day. |
Apply Daily Overtime (week-level) |
| Applies the daily threshold to every day in that employee’s week. |
Apply Weekly Overtime (week-level) |
| Applies the weekly threshold across the entire week. Click the button at the week level to do this. |
How Daily and Weekly Overtime Interact
Daily and weekly thresholds interact differently depending on the value of “Apply Threshold Separately”
Example:
Daily threshold: 8 hours
Weekly threshold: 40 hours
Overtime payroll hour type: OT
Default payroll hour type: RT
Hours worked
Monday - 9
Tuesday - 8 (17 total)
Wednesday - 10 (27 total)
Thursday - 10 (37 total)
Friday - 6 (43 total)
See table below for the different outcomes:
Day | Apply Thresholds Separately ON - Apply Each Day | Apply Thresholds Separately ON - Apply Week | Apply Thresholds Separately OFF |
Monday | RT: 8, OT: 1 | RT: 9 | RT: 8, OT: 1 |
Tuesday | RT: 8 | RT: 8 | RT: 8 |
Wednesday | RT: 8, OT: 2 | RT: 10 | RT: 8, OT: 2 |
Thursday | RT: 8, OT: 2 | RT: 10 | RT: 8, OT: 2 |
Friday | RT: 6 | RT: 3, OT: 3 | RT: 3, OT 3 |
Totals for week | RT: 38, OT: 5 | RT: 40, OT: 3 | RT: 35, OT: 8 |
Helpful Tips for Using Bulk Overtime Allocation
Bulk actions work off unsaved changes – You can adjust hours first, then apply bulk actions without needing to save.
Changes aren’t auto-saved – It’s safe to test. Just reload the page to undo if needed.
Approve time entries first – This locks them and prevents accidental overrides during bulk updates.
Bulk actions apply only to the selected technician and pay period.
Use “Apply Thresholds Separately” only if employees follow either daily or weekly rules, not both at once.