NetSuite: Standalone Bills Sync Controls
BuildOps now gives NetSuite-integrated companies more control over which standalone Accounts Payable (AP) vendor bills sync into BuildOps. This helps reduce sync errors from bills that belong to other lines of business or reference items that are not set up in BuildOps.
Where this lives
You can manage these settings under:
Company → Integrations → NetSuite → General
In the Standalone Bills section, you’ll see two new toggles that control how standalone bills sync from NetSuite into BuildOps.
Standalone Bills sync controls in the NetSuite integration settings in BuildOps.
New Standalone Bills settings
There are two controls available for NetSuite-integrated companies:
Sync Standalone AP Bills (default: ON)
When this is ON, standalone AP bills from NetSuite continue to sync into BuildOps as they do today.
When this is OFF, standalone AP bills stop syncing into BuildOps entirely for your NetSuite integration.
Sync Standalone AP Bills Without Job / Project / Maintenance (default: ON)
When this is ON, standalone bills without a Job, Project, or Maintenance association continue to sync into BuildOps.
When this is OFF, standalone bills that are not linked to a Job, Project, or Maintenance are stopped from syncing into BuildOps.
This setting only applies if Sync Standalone AP Bills is ON. If the master toggle is OFF, standalone bills do not sync regardless of this setting.
Defaults and behavior
Both toggles default to ON for NetSuite integrations.
Existing NetSuite customers will not see any change in behavior unless they choose to turn one of these toggles OFF.
Turning Sync Standalone AP Bills OFF stops all standalone bills from syncing from NetSuite into BuildOps (bills tied to POs are unaffected).
Leaving Sync Standalone AP Bills ON but turning Sync Standalone AP Bills Without Job / Project / Maintenance OFF keeps syncing standalone bills that are tied to a Job, Project, or Maintenance, while blocking bills that are not associated with work in BuildOps.
Why this matters
Bill Import is a critical part of the NetSuite integration, and small differences between systems can sometimes create extra review work for your team — especially when bills belong to other lines of business or reference items that aren’t yet set up in BuildOps.
These new controls let your accounting team:
Choose which standalone bills should sync into BuildOps.
Reduce unnecessary sync errors and follow-up.
Keep BuildOps focused on work that actually runs through your field and project operations.
Maintain cleaner bill and cost data across systems.
How to get started
In BuildOps, go to Company → Integrations → NetSuite → General.
Scroll to the Standalone Bills section.
Review the two toggles and decide how you want bills to sync:
Leave both toggles ON to keep the current behavior.
Turn Sync Standalone AP Bills OFF if you do not want any standalone bills from NetSuite to sync into BuildOps.
Leave Sync Standalone AP Bills ON but turn Sync Standalone AP Bills Without Job / Project / Maintenance OFF if you only want to sync standalone bills that are tied to specific Jobs, Projects, or Maintenances in BuildOps.
Once you save your changes, new bill syncs will follow your updated settings going forward.